Regular Meeting of the Board

MEETING DATE

August 25, 2015 at 5:30 p.m.

MEETING LOCATION

Blue Jay Board Room

27307 State Hwy. 189, Suite 104

Blue Jay, CA 92317

AGENDA               AGENDA PACKET             BOARD CORRESPONDENCE PACKET

AUGUST 25, 2015 MEETING MINUTES

AUDIO A-E

A. CALL TO ORDER – Bill Thompson, President

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. AGENDA POSTING CERTIFICATION

D. ROLL CALL

E. APPROVAL OF AGENDA (Additions and/or Deletions)

AUDIO F

F.  PUBLIC COMMENT  Any person wishing to comment on an item that is on the agenda is requested to complete a request to speak form prior to the item being called for consideration. The form is submitted to the Clerk of the Board. This portion of the agenda is reserved for the public to speak to the Board of Directors on matters within the jurisdiction of the Lake Arrowhead Community Services District that are not on the agenda. No action may be taken by the Board, except to refer the matter to staff and/or place it on a future agenda. It is in the best interest of the person speaking to the Board to be concise and to the point. A time limit of five minutes per individual will be allowed.

AUDIO G

G.  SPECIAL RECOGNITION

Special recognition will be given to Braden Walker for his Eagle Scout Troop Demonstration Garden Project.  (Presenter:   Mark Lopez, Customer Service Supervisor

AUDIO H

H.  CONSENT CALENDAR          

The following consent items are expected to be routine and non-controversial, and will be acted on at one time without discussion, unless an item is withdrawn by a Board member for questions or discussion. Any person wishing to speak on the Consent or Open agenda may do so by raising his/her hand and being recognized by the President.    

Approval of Minutes.

1. July 28, 2015  Regular Board Meeting Minutes. (Directors:   Boydston, Gross, Thompson, and Wurm)

2. Consider Receiving and Filing of the Fiscal Year 2014/2015 Annual Board and Employee Expense Report.

3. Consider Project Acceptance for Lake Arrowhead Community  Services District Blue Jay Roof Repair Project No. 122.

4.  Consider Project Acceptance for North Bay Water Service Replacement Project No. 110 Phase 2.

5. Consider Approving a Third Amendment to the Employment Agreement with the General Manager.

6. Consider Project Acceptance for the Bernina Treatment Filter Control System Upgrade Project No. 138.

7. Consider Declaration of Four Emergency Standby Generators as Surplus Equipment and Plan for Disposal of Surplus Equipment.

I. INFORMATION AND DISCUSSION ITEMS  

AUDIO I8

8. General Manager’s Report. This is an information item. (Presenter:   Leo Havener, General Manager) 

AUDIO I9

9. Water Rate Structure Alternatives.  This is an information item. (Presenter:   Catherine Cerri, Finance Manager)

AUDIO I10

10. Operations Manager’s Report.  This is an information item.  (Presenter:   Matt Brooks, Operations Manager)

J.    ACTION ITEMS  

AUDIO J11

11. Consider Proceeding with Additional Groundwater Development Consistent with Lake Arrowhead Community Services District Approved Plan to Satisfy State Water Resources Control Board (SWRCB) Order WR 2006-0001. (Presenter:   Leo Havener, General Manager)

AUDIO J12

12. Consider Approving Joint Funding Agreement with the United States Geological Survey for Federal Fiscal Year 2016 Operations and Maintenance of Stream and Rain Gaging Station and Installation and Maintenance of a New Stream and Rain Gaging Station Above Grass Valley Lake. (Presenter:   Leo Havener, General Manager)

AUDIO J13

13. Consider Rejecting the First Bid and Award a Construction Contract for Raise Manholes to Grade Arrowhead Villas Assessment District #4 Project No. 141, to Trinity Construction, Inc. (Presenter: Scott Schroder,  Engineering Technician)

AUDIO 14

14. Consider Awarding a Construction Contract for the Emerald/Old Mill Water Replacement Project No. 128 to GM Excavating, Inc. (Presenter: Scott Schroder,  Engineering Technician)

AUDIO 15

15. Consider Authorizing the General Manager to Execute the Generator Interconnection Agreement (GIA) with Southern California Edison (SCE) for the Proposed Lake Arrowhead Community Services District Solar 1 Project, Located in Hesperia, CA. (Presenter: Matt Brooks, Operations Manager)

AUDIO K

 K.  BOARD MEMBER MEETINGS

Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended. 

AUDIO L

L.  BOARD MEMBER COMMENTS

AUDIO M

M. CLOSED SESSION

The Board will go into Closed Session to discuss:

1. Conference with Real Property Negotiators.Property:  APN 033330127Negotiating Parties:  Arrowhead Lake Association. Under negotiation:  Price and terms of payment. Agency Negotiator:  Leo Havener, General Manager and Scott Campbell, General Counsel Pursuant to Section 54956.9

2. Conference with Real Property Negotiators. Property: 27307 Hwy. 189, Blue Jay, CA 92317Negotiating parties: Coastal Management Resources, LLC, a California Limited Liability Company. Under negotiation: Price and terms of lease. Agency negotiator: Leo Havener, General Manager and Catherine Cerri, Finance Manager Pursuant to Section 54956.

3. Conference with Legal Counsel – Anticipated Litigation. Two cases. Significant Exposure to Litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9

AUDIO N

N.   OPEN SESSION

The Board will come out of Closed Session and report on any action taken. 

AUDIO O

O.   ACTION ITEM

 16. Consider Authorizing Reimbursement of the Blue Jay Administration Building Water Rights Costs from the Supplemental Water Supply Fee Fund.(Presenter:   Catherine Cerri, Finance Manager)

 P.  ADJOURNMENT

Regular Meeting of the Board