Regular Meeting of the Board

MEETING DATE

September 26, 2017, at 5:30 p.m.

MEETING LOCATION

Blue Jay Board Room

27307 State Hwy. 189, Suite 104

Blue Jay, CA 92317

AGENDA     AGENDA PACKET     BOARD CORRESPONDENCE PACKET

AUDIO A-F

A.      CALL TO ORDER – Bill Thompson, President
B.      PLEDGE OF ALLEGIANCE TO THE FLAG
C.      AGENDA POSTING CERTIFICATION
D.      ROLL CALL
E.      APPROVAL OF AGENDA (Additions and/or Deletions)

F.      PUBLIC COMMENT

This portion of the agenda is reserved for the public to speak to the Board of Directors on matters within the jurisdiction of the Lake Arrowhead Community Services District that are not on the agenda. No action may be taken by the Board, except to refer the matter to staff and/or place it on a future agenda.  It is in the best interest of the person speaking to the Board to be concise and to the point.  A time limit of five minutes per individual will be allowed.

Any person wishing to comment on an item that is on the agenda is requested to complete a request to speak form prior to the item being called for consideration. The form is submitted to the Clerk of the Board.

AUDIO G

G.     CONSENT CALENDAR 

 The following consent items are expected to be routine and non-controversial, and will be acted on at one time without discussion, unless an item is withdrawn by a Board member for questions or discussion.  Any person wishing to speak on the Consent or Open agenda may do so by raising his/her hand and being recognized by the President.

1. Approval of Minutes.

June 27, 2017 Regular Board Meeting Minutes

(Directors: Boydston, Thompson, and Wurm)

August 9, 2017 Adjourned Regular Board Meeting Minutes

(Directors: Gross, Thompson, and Wurm)

2. Consider Approving the Quarterly Cash and Investment Report as of June 30, 2017. 

3. Consider Approving the Investment Transactions for September 2017.

4. Consider Ratifying Amendment No. 1 to the Contract with Infrastructure Engineering Corporation for North Bay Intake Pump Station Improvements Project No. 072.

5. Consider Approving Agreement with the United States Geological Survey (USGS) for Water Year 2018 Operations and Maintenance of Stream and Rain Gauging Stations.

H. INFORMATION AND DISCUSSION ITEMS

6.   Departmental Reports.    AUDIO H6A    AUDIO H6B     AUDIO H6C    AUDIO H6D

      a. District Engineer’s Progress Report – North Bay Intake Pump Station Replacement Project No. 072

      b. Finance Manager’s Report- Preliminary Fiscal Year 2016-17 Financial Results

     c. Human Resources Manager’s Report – Update on the District’s 2018 Employee Benefits Package

     d. Operations Manager’s Report

This is an information item.

AUDIO H7

7.  General Manager’s Report. This is an information item.

(Presenter: Catherine Cerri, General Manager

AUDIO H8

8. CalPERS Annual Pension Cost Update. This is an information item.

(Presenter: Jessica Brown, Finance Manager)

ACTION ITEMS

AUDIO I9

9. Consider Introduction and First Reading of Ordinance No. 81 Adopting a Private Sewer Lateral Compliance Policy.

(Presenter: Mike Blackwood, Operations Manager)

AUDIO I10

10. Consider Awarding a Professional Services Contract with Dudek for a Wastewater System Improvement Plan.

(Presenter: Matt Brooks, Operations Manager)

AUDIO I11

11. Consider Approving Purchase of Replacement UV Lamps for the Grass Valley Wastewater Treatment Plant Trojan UV System.

(Presenter: Matt Brooks, Operations Manager)

AUDIO I12

12. Consider Rejecting Bids for the Headworks Fine Screen and Site Work at the Grass Valley Wastewater Treatment Plant, Project No. 139.

(Presenter: Matt Brooks, Operations Manager)

AUDIO I13

13. Consider Rejecting Bids for the Lake Arrowhead County Club Vaults for Wells 1-2 and 5, Project No. 174.

(Presenter: Scott Schroder, Engineering Technician)

AUDIO I14

14. Consider Approving Payment to Arrowhead Lake Association for  Fiscal Year 2016/2017 Joint Lake Operation Costs. 

(Presenter: Catherine Cerri, General Manager)

AUDIO I15

15. Consider Approving Lease Agreement with Hearts and Lives. (Presenter: Catherine Cerri, General Manager)

AUDIO J

J. BOARD MEMBER MEETINGS

Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended.

16. Association of San Bernardino County Special Districts Membership Meeting Report.

(Presenters: John Wurm, Vice President and Steve Boydston, Director)

AUDIO K

K. BOARD MEMBER COMMENTS

AUDIO L

L. CLOSED SESSION

The Board will go into Closed Session to discuss:

1. Conference with Legal Counsel – Existing Litigation.

(Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: The City of Hesperia v. Lake Arrowhead Community Services District, et al., Case No. CIVDS160201

2. Conference with Real Property Negotiators.

Property: 0330-011-25 Agency negotiator: Catherine Cerri, General Manager, and Joseph Byrne, General Counsel Negotiating parties: County of San Bernardino Special Districts Under negotiation: Price and terms of payment

AUDIO M-N

M. OPEN SESSION

The Board will come out of Closed Session and report on any action taken.

N.  ADJOURNMENT

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Kathleen Field, Board Secretary (909) 336-7117. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II).

Regular Meeting of the Board