Regular Meeting of the Board

MEETING DATE

July 28, 2015 at 5:30 p.m.

MEETING LOCATION

Blue Jay Board Room

27307 State Hwy. 189, Suite 104

Blue Jay, CA 92317

TELECONFERENCE LOCATION

Best Western Danville Sycamore Inn

803 Camino Ramon

Danville, CA 94526

AGENDA        AGENDA PACKET          CORRESPONDENCE PACKET

MEETING MINUTES

AUDIO A-F

A.        CALL TO ORDER – John Wurm, Vice President

B.        PLEDGE OF ALLEGIANCE TO THE FLAG

C.        AGENDA POSTING CERTIFICATION

D.        ROLL CALL

E.        APPROVAL OF AGENDA (Additions and/or Deletions)

F.         PUBLIC COMMENT

This portion of the agenda is reserved for the public to speak to the Board of Directors on matters within the jurisdiction of the Lake Arrowhead Community Services District that are not on the agenda. No action may be taken by the Board, except to refer the matter to staff and/or place it on a future agenda.  It is in the best interest of the person speaking to the Board to be concise and to the point.  A time limit of five minutes per individual will be allowed.

Any person wishing to comment on an item that is on the agenda is requested to complete a request to speak form prior to the item being called for consideration. The form is submitted to the Clerk of the Board.

AUDIO G

G.      CONSENT CALENDAR

The following consent items are expected to be routine and non-controversial, and will be acted on at one time without discussion unless an item is withdrawn by a Board member for questions or discussion.  Any person wishing to speak on the Consent or Open agenda may do so by raising his/her hand and being recognized by the President.

1.       Approval of Minutes

June 9, 2015 Regular Board Meeting Minutes

(Directors:   Boydston, Gross, Keefe, Thompson, and Wurm)

2.       Consider Project Acceptance for Grass Valley Wastewater  (GVWWTP) Recycled Water Transmission Repair Project No. 137.

H.        INFORMATION AND DISCUSSION ITEMS

AUDIO H3

3.       Rate Study Update. This is an information item. (Presenter:   Shawn Koorn, HDR)

AUDIO H4

4.       Solar Power Alternatives Ad Hoc Committee Report. This is an information item. (Presenter:   Ryan Gross, Committee Chair)

AUDIO H5

5.       General Manager’s Report. This is an information item. (Presenter:   Leo Havener, General Manager)

AUDIO H6

6.       Water Conservation Update. This is an information item. (Presenter:   Mark Lopez, Customer Service Supervisor)

AUDIO H7

7.       District Engineer’s Report 2nd Quarter Capital Improvement Program Update. This is an information item. (Presenter:   Aida Hercules, District Engineer)

AUDIO H8

8.       Field Operations Manager’s 2nd Quarter Report (April – June 2015). This is an information item. (Presenter:   Mike Blackwood, Field Operations Manager)

AUDIO H9

9.       Human Resources Manager’s 2nd Quarter Report. This is an information item. (Presenter:   Natalie Potter, Human Resources Manager)

AUDIO H10

10.     Operations Manager’s Report. This is an information item. (Presenter:   Matt Brooks, Operations Manager)

 

I.          ACTION ITEMS

AUDIO I11

11.   Consideration of Appeal from Mr. and Mrs. Robert Clapper Regarding Connection Fees.  (Presenter:   Aida Hercules, District Engineer)

AUDIO I12

12.   Consider Approving Purchase of Pamrex 24” Ductile Iron Manhole Frame and Covers for Project No. 140. (Presenter:   Mike Blackwood, Field Operations Manager)

AUDIO I13

13.  Consider Authorizing District Staff to Submit the First Posting of Interconnection Financial Security for Distribution Provider’s Interconnection Facility Costs. (Presenter:   Matt Brooks, Operations Manager)

AUDIO I14

14.   Consider Adopting Resolution No. 2015 – 09 Declaring Intent to Reimburse Capital Expenditures and Preliminary Expenditure Relating to the Construction, Acquisition, Installation and Equipping of Public Facilities from the Proceeds of the Sale of Tax-Exempt Obligations.  (Presenter:   Catherine Cerri, Finance Manager)

AUDIO I15

15.   Consider Authorizing Reimbursement of the Blue Jay Administration Building Water Rights Costs From the Supplemental Water Supply Fee Fund. (Presenter:   Catherine Cerri, Finance Manager)

AUDIO I16

16.   Consider Approving Joint Funding Agreement with the United States Geological Survey for Federal Fiscal Year 2016 Operations and Maintenance of Stream and Rain Gaging Stations and Installation and Maintenance of a New Stream and Rain Gaging Station Above Grass Valley Lake . (Presenter:   Leo Havener, General Manager)

AUDIO I17

17.   Consider Establishing an Ad Hoc Committee to Review the  Supplemental Water Fee Use and Appoint Two Directors to the  Committee.

(Presenter: Leo Havener, General Manager)

AUDIO I18

18.   Consider Voting to Elect a Representative to the California Special Districts Association (CSDA) Board of Directors Seat A. (Presenter:   Leo Havener, General Manager)

AUDIO I19

19.   Consider Approving a Slate of Four Nominees for the Open Seats on the California Association of Sanitation Agencies Board of Directors. (Presenter: Leo Havener, General Manager)

AUDIO I20

20.    Consider Approving Keenan Broker Proposal for Employee Health and Benefits Insurance Services. (Presenter:   Natalie Potter, Human Resources Manager)

AUDIO J

J.         BOARD MEMBER MEETINGS

Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended

AUDIO K

K.        BOARD MEMBER COMMENTS

AUDIO L

L.        CLOSED SESSION

The Board will go into Closed Session to discuss:

1.        Conference with Legal Counsel – Existing Litigation. Subdivision (a) of 54956.9. Name of Case:  Marquis and Cheryl Campbell vs Lake Arrowhead Community Services District. Cases: One

2.        Conference with Real Property Negotiators. Property:  APN 033330127. Agency Negotiator:  Leo Havener, General Manager and Scott Campbell, General Counsel Negotiating Parties:  Arrowhead Lake Association. Under negotiation:  Price and terms of payment

3.         Conference with Labor Negotiators. Agency designated representatives: Scott Campbell, General Counsel and the Board of Directors of the Lake Arrowhead Community Services District. Unrepresented employee:  General Manager

AUDIO M

M.      OPEN SESSION

The Board will come out of Closed Session and report on any action taken.

N.        ADJOURNMENT

 

 

 

 

Regular Meeting of the Board