Regular Meeting of the Board

MEETING DATE

November 14, 2017, at 5:30 p.m.

MEETING LOCATION

Blue Jay Board Room

27307 State Hwy. 189, Suite 104

Blue Jay, CA 92317

AGENDA     AGENDA PACKET     BOARD CORRESPONDENCE PACKET

AUDIO A-F

A. CALL TO ORDER – Bill Thompson, President
B. PLEDGE OF ALLEGIANCE TO THE FLAG
C. AGENDA POSTING CERTIFICATION
D. ROLL CALL

AUDIO E-I
E. APPROVAL OF AGENDA (Additions and/or Deletions)

AUDIO F

F. SPECIAL RECOGNITION

1. Recognition of the Water Conservation Calendar Contest Winners.
This is an information item.
(Presenter: Mark Lopez, Customer Service Supervisor)

AUDIO G
G. PUBLIC COMMENT
This portion of the agenda is reserved for the public to speak to the Board of Directors on matters within the jurisdiction of the Lake Arrowhead Community Services District that are not on the agenda. No action may be taken by the Board, except to refer the matter to staff and/or place it on a future agenda. It is in the best interest of the person speaking to the Board to be concise and to the point. A time limit of five minutes per individual will be allowed.

Any person wishing to comment on an item that is on the agenda is requested to complete a request to speak form prior to the item being called for consideration. The form is submitted to the Clerk of the Board.

H. CONSENT CALENDAR

The following consent items are expected to be routine and non-controversial, and will be acted on at one time without discussion, unless an item is withdrawn by a Board member for questions or discussion. Any person wishing to speak on the Consent or Open agenda may do so by raising his/her hand and being recognized by the President.

2. Approval of Minutes.

June 27, 2017 Regular Board Meeting Minutes
(Directors: Boydston, Thompson, and Wurm)

August 9, 2017 Adjourned Regular Board Meeting Minutes
(Directors: Gross, Thompson, and Wurm)

September 26, 2017 Regular Board Meeting Minutes
(Directors: Keefe, Thompson and Wurm)

3. Consider Project Acceptance for Emerald/Old Mill Sewer Replacement and Water Tie-in Project No. 159.

4. Consider Declaration of Surplus Equipment and Plan for Disposal of Surplus Equipment.

I. INFORMATION AND DISCUSSION ITEMS

5. Committee Reports.
a. October 23, 2017 ALA LACSD Interface Committee Meeting

AUDIO I6

6. Departmental Reports.

AUDIO I6a

a. District Engineer’s Report – Third Quarter Capital Improvement Program Update
b. Field Operations Manager’s Third Quarter Report
c. Finance Manager’s Report – Fiscal Year 2017/18 Financial Statements and Cash and Investment Report for the Quarter Ended September 30, 2017
d. Human Resources Manager’s Third Quarter Report    

AUDIO I6e
e. Operations Manager’s Report
This is an information item.

AUDIO I7 / AUDIO I7 PART 2

7. 2018 Rate Review.
This is an information item.
(Presenter: Jessica Brown, Finance Manager)

AUDIO I8

8. General Manager’s Report.
This is an information item.
(Presenter: Catherine Cerri, General Manager)

J. ACTION ITEMS

AUDIO J9-J10

9. Consider Second Reading and Adoption of Ordinance No. 81 Adopting Private Sewer Lateral Compliance Policy.
(Presenter: Mike Blackwood, Field Operations Manager)

10. Consider Receiving and Filing the District Fiscal Year 2016/2017 Comprehensive Annual Financial Report.
(Presenter: Jessica Brown, Finance Manager)

AUDIO J11

11. Consider Awarding a Construction Contract for Inflow and Infiltration Manhole Rehabilitation, Project No. 170.
(Presenter: Aida Hercules-Dodaro, District Engineer)

AUDIO J12

12. Consider Approving Purchase of Five (5) New Fleet Vehicles.
(Presenter: Matt Brooks, Operations Manager)

AUDIO J13-J14

13. Consider Approving Payment to Arrowhead Lake Association for Fiscal Year 2016/2017 Joint Lake Operation Costs.
(Presenter: Catherine Cerri, General Manager)

14. Consider Approving Lease Agreement between Lake Arrowhead Community Services District and Hearts and Lives.
(Presenter: Catherine Cerri, General Manager)

AUDIO J15 / AUDIO J15 PART 2

15. Considering Approving the Managers, Supervisors, and Confidential Employee Unit Sick Leave Cash Out Policy.
(Presenter: Natalie Potter, Human Resources Manager)

K. BOARD MEMBER MEETINGS

Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended.

AUDIO L

L. BOARD MEMBER COMMENTS

M. CLOSED SESSION

The Board will go into Closed Session to discuss:

1. Liability Claims.
Claimant: Garrett Wright
Agency claimed against: Lake Arrowhead Community Services District

2. Conference with Legal Counsel-Anticipated Litigation.
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (One case)

3. Conference with Real Property Negotiators.
Property: 27307 Hwy. 189, Blue Jay, CA 92317
Agency negotiator: Catherine Cerri, General Manager
Negotiating parties: Bryan Morris
Under negotiation: Price and terms of lease

4. Public Employee Performance Evaluation.
Title: General Manager

N. OPEN SESSION

The Board will come out of Closed Session and report on any action taken.

O. ADJOURNMENT

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Natalie Potter, Human Resources Manager (909) 336-7112.  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II).

Regular Meeting of the Board