Regular Meeting of the Board

MEETING DATE

February 28, 2017, at 5:30 p.m.

MEETING LOCATION

Blue Jay Board Room

27307 State Hwy. 189, Suite 104

Blue Jay, CA 92317

AGENDA      AGENDA PACKET      CORRESPONDENCE PACKET

A.      CALL TO ORDER – Bill Thompson, President
B.      PLEDGE OF ALLEGIANCE TO THE FLAG
C.      AGENDA POSTING CERTIFICATION
D.      ROLL CALL
E.      APPROVAL OF AGENDA (Additions and/or Deletions)

F.      PUBLIC COMMENT
This portion of the agenda is reserved for the public to speak to the Board of Directors on matters within the jurisdiction of the Lake Arrowhead Community Services District that are not on the agenda. The Board, except to refer the matter to staff and/or place it on a future agenda, may take no action.  It is in the best interest of the person speaking to the Board to be concise and to the point.  A time limit of five minutes per individual will be allowed.

Any person wishing to comment on an item that is on the agenda is requested to complete a request to speak form prior to the item being called for consideration. The form is submitted to the Clerk of the Board.
G.     CONSENT CALENDAR 

The following consent items are expected to be routine and non-controversial, and will be acted on at one time without discussion, unless an item is withdrawn by a Board member for questions or discussion.  Any person wishing to speak on the Consent or Open agenda may do so by raising his/her hand and being recognized by the President.

1.     Approval of Minutes. 

January 24, 2017 Regular Board Meeting Minutes 
(Directors: Boydston, Keefe, Thompson, and Wurm)

2.   Consider Approval of Job Descriptions and Salary Grades for the
Mechanical Maintenance Department.

H.   INFORMATION AND DISCUSSION ITEMS

3.    Departmental Reports.

a. Finance Manager’s Fiscal Year 2016/2017 Financial Statements for the Quarter Ended December 31, 2016

b. Operations Manager’s Report
This is an information item.

4.   Government Finance Officers Association Budget Presentation 
  Award.
This is an information item.
(Presenter: Catherine Cerri, General Manager)

5.   Lake Arrowhead Community Services District Draft Private Sewer Lateral Compliance Policy.
This is an information item.
(Presenter: Mike Blackwood, Field Operations Manager)

6.   Yearly Review of Ordinance No. 65, Water Connection Policy of  the Lake Arrowhead Community Services District.
This is an information item.
(Presenter: Aida Hercules-Dodaro, District Engineer)

7.   Budget with Arrowhead Lake Association for Fiscal Year 2017/2018 Joint Lake Operation Costs.
This is an information item.
(Presenter: Catherine Cerri, General Manager)

8.   General Manager’s Report.
This is an information item.
(Presenter: Catherine Cerri, General Manager)

I.   ACTION ITEMS

9.   Consider Adopting Resolution No. 2017-02 Commending District Staff Efforts During Storm Events.
(Presenter: Catherine Cerri, General Manager)

10.   Consider Awarding a Construction Contract for Palisades Sewer Rehabilitation Phase 1 Project No. 143 to TK Construction.
(Presenter: Scott Schroder, Engineering Technician)

11.   Consider Approving the Purchase of Two New Fleet Vehicles.
(Presenter: Matt Brooks, Operations Manager)

12.   Consider Declaration of Three Fleet Vehicles as Surplus Equipment, and Plan for Disposal of the Surplus Equipment.
(Presenter: Matt Brooks, Operations Manager)

13.   Consider Approving Temporary Transfer of the 2015/2016  Carryover Right from the Free Production Allowance in the Mojave Basin for Water Year Ending September 30, 2016.
(Presenter: Catherine Cerri, General Manager)

14.   Consider Approving Payment to Arrowhead Lake Association for Fiscal Year 2014/2015 Joint Lake Operation Costs.
(Presenter: Catherine Cerri, General Manager)

15.   Consider Approving Payment to Arrowhead Lake Association for Fiscal Year 2015/2016 Joint Lake Operation Costs.
(Presenter: Catherine Cerri, General Manager)

16.   Consider Entering into a Professional Services Agreement with LOR Geotechnical Group, Inc. for the Geotechnical Investigation on the Proposed Alternative Location of the Solar Farm.  (Presenter: Aida Hercules-Dodaro, District Engineer)

17.   Discussion and Possible Adoption of Resolution No. 2017-03 Recommending Consolidated Election for Governing Board Members with StatewideGeneral Elections and Approving  Rescheduling of Such Elections from Odd-Year to Even-Year Elections Commencing with the 2017 Election.
(Presenter:  Catherine Cerri, General Manager)

18.   Consider Approval of 2016-17 and 2017-18 Budgeted Staffing Changes and Related Budget Adjustments, Adding a Mechanical, Instrumentation and Process Control Manager.
(Presenter:  Jessica Brown, Finance Manager)

J.  BOARD MEMBER MEETINGS

Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended.

K.       BOARD MEMBER COMMENTS

L.      CLOSED SESSION

The Board will go into Closed Session to discuss:

1.      Conference with Legal Counsel – Existing Litigation.
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: The City of Hesperia v. Lake Arrowhead Community Services District, et al., Case No. CIVDS160201

2.      Conference with Real Property Negotiators.
Property: 0330-011-25
Agency negotiator: Catherine Cerri, General Manager, and Joseph
Byrne, General Counsel
Negotiating parties: County of San Bernardino Special Districts
Under negotiation: Price and terms of payment

3.   Conference with Real Property Negotiators.
Property: 27307 Hwy. 189, Blue Jay, CA 92317
Agency negotiator: Catherine Cerri, General Manager
Negotiating parties: Keith J. Burkart, O.D., A Professional Corporation
Under negotiation: Price and terms of lease

4.   Conference with Real Property Negotiators.
Property:  APN 0333-30-127
Agency Negotiator:  Catherine Cerri, General Manager and Joseph Byrne, General Counsel
Negotiating Parties:  Arrowhead Lake Association
Under negotiation:  Price and terms of payment

5.   Conference with Real Property Negotiators.
Property: APN 0329-031-04
Agency Negotiator:  Catherine Cerri, General Manager, and Joseph Byrne, General Counsel
Negotiating Parties:  University of California Los Angeles
Under negotiation:  Price and terms of payment

M.   OPEN SESSION

The Board will come out of Closed Session and report on any action  taken.

N.   ADJOURNMENT

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Kathleen Field, Board Secretary (909) 336-7117.  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II).
All public records relating to an agenda item on this agenda are available for public inspection at the time the records are distributed to all, or a majority of all, members of the Board. Such records shall be available at the District office located at 27307 State Highway 189, Suite 101, Blue Jay, CA 92317 and our website at www.lakearrowheadcsd.com.

Regular Meeting of the Board