Regular Meeting of the Board

MEETING DATE

June 9, 2015 at 5:30 p.m.

MEETING LOCATION

Blue Jay Board Room

27307 State Hwy. 189, Suite 104

Blue Jay, CA 92317

AGENDA           AGENDA PACKET          MEETING MINUTES

AUDIO A-E

A.        CALL TO ORDER – Bill Thompson, President

B.        PLEDGE OF ALLEGIANCE TO THE FLAG

C.        AGENDA POSTING CERTIFICATION

D.        ROLL CALL

E.        APPROVAL OF AGENDA (Additions and/or Deletions)

AUDIO F

F.        SPECIAL RECOGNITION OF RETIRING EMPLOYEES

AUDIO G

G.       PUBLIC COMMENT

This portion of the agenda is reserved for the public to speak to the Board of Directors on matters within the jurisdiction of the Lake Arrowhead Community Services District that are not on the agenda. No action may be taken by the Board, except to refer the matter to staff and/or place it on a future agenda.  It is in the best interest of the person speaking to the Board to be concise and to the point.  A time limit of five minutes per individual will be allowed.

Any person wishing to comment on an item that is on the agenda is requested to complete a request to speak form prior to the item being called for consideration. The form is submitted to the Clerk of the Board.

AUDIO H

H.      CONSENT CALENDAR

The following consent items are expected to be routine and non-controversial, and will be acted on at one time without discussion, unless an item is withdrawn by a Board member for questions or discussion.  Any person wishing to speak on the Consent or Open agenda may do so by raising his/her hand and being recognized by the President.

1.        Approval of Minutes

May 12, 2015 Regular Board Meeting Minutes

(Directors:   Boydston, Keefe, Thompson, and Wurm)

2.        Consider Approving Updated Job Description for Human Resources Technician to Human Resources/Administrative Analyst.

3.        Consider Adoption of Job Description and Salary Grade for Laboratory Technician.

4.        Consider Project Acceptance for North Bay Water Service Replacement Project No. 110.

5.        Consider Project Acceptance for Repair of Leaking Underground 4 Inch and 8 Inch Pipes within the Recycled water System at the Grass Valley Wastewater Treatment Plant Project No 127.

I.           INFORMATION AND DISCUSSION ITEMS

AUDIO I6

6.        General Manager’s Report. This is an information item. (Presenter:   Leo Havener, General Manager)

AUDIO I7

7.        Finance Manager’s Report – Solar Power Finance Options. This is an information item. (Presenter:   Catherine Cerri, Finance Manager)

AUDIO I8

8.         Smart Meters Opt Out Program. This is an information item. (Presenter:   Catherine Cerri, Finance Manager)

AUDIO I9

9.        Operations Manager’s Report and Update on the Proposed Hesperia Property Solar Power Project. This is an information item. (Presenter:   Matt Brooks, Operations Manager)

J.         ACTION ITEMS

AUDIO J10

10.    Consider Adopting Resolution No. 2015-02 Amending the Fiscal Year 2015/2016 Budget. (Presenter: Catherine Cerri, Finance Manager)

AUDIO J11

11.    Consider Adoption of Fiscal Year 2015/2016 Investment Policy. (Presenter: Catherine Cerri, Finance Manager)

AUDIO J12

12.    Consider Adoption of Resolution No. 2015-03 Establishing Appropriations Limit for Fiscal Year 2015/2016. Per Government Code 61113 et. Seq., the District is required to annually review and adopt a resolution establishing its appropriations limit. (Presenter:   Catherine Cerri, Finance Manager)

AUDIO J13

13.    Public Hearing and Consideration of Adoption of Resolution No. 2015-04 Adopting an Increase in the Rate of the Supplemental Water Buy-In Fee (A Capacity Fee) for Residential, Commercial, and Institutional Customers.

a)    Open the Public Hearing;

b)     Statement as to the proper notification of the Public Hearing;

c)     Statement as to the purpose of the Public Hearing;

d)     Staff presentation and Board inquiry/statements;

e)     Written Public Comment;

f)      Oral Public Comment;

g)     Close the Public Hearing;

h)     Board member discussions;

i)       Board member comments;

j)       Vote on item.

AUDIO 14

14.    Public Hearing and Consideration to Adopt Resolution No. 2015- 05 to Determine the Maximum Authorized Fiscal Year 2015/20 Supplemental Water Supply Fee in Conformance with the Requirements of Lake Arrowhead Community Services District Ordinance No. 61 and Ordinance No. 77.

a)    Open the Public Hearing;

b)    Statement as to the proper notification of the Public Hearing;

c)    Statement as to the purpose of the Public Hearing;

d)    Staff presentation and Board inquiry/statements;

e)    Written Public Comment;

f)     Oral Public Comment;

g)    Close the Public Hearing;

h)    Board member discussions;

i)      Board member comments;

j)      Vote on item

AUDIO 15

15.    Public Hearing and Consideration of Resolution No. 2015-06 Adopting the Report for the Collection of the Fiscal Year 2015/2016 Supplemental Water Supply Fee and Directing the General Manager of the District to File Said Report with the San Bernardino County Auditor and Request the Auditor to Place the Fiscal Year 2015/2016 Supplemental Water Supply Fee on the Tax Roll.

a)    Open the Public Hearing;

b)     Statement as to the proper notification of the Public Hearing;

c)     Statement as to the purpose of the Public Hearing;

d)     Staff presentations and Board inquiry/statements;

e)     Written Public Comments;

f)      Oral Public Comments;

g)     Closed the Public Hearing;

h)     Board member discussion;

i)       Board member comments;

j)       Vote on the General Manager’s Report and Resolution.

AUDIO 16

16.    Public Hearing and Consideration to Adopt Resolution No. 2015-07 Adopting the Report of the Annual Wastewater Service Fees and Directing the General Manager to File Said Report with the San Bernardino County Auditor and Request the Auditor Place the Fiscal Year 2015/2016 Wastewater Service Fees on the Tax Roll.

a)    Open the Public Hearing;

b)     Statement as to the proper notification of the Public Hearing;

c)     Statement as to the purpose of the Public Hearing;

d)     Staff presentations and Board inquiry/statements;

e)     Written Public Comments;

f)      Oral Public Comments;

g)     Board member discussion;

h)     Close the Public Hearing;

i)       Board member comments;

j)       Vote on item.

AUDIO I17

17.    Consider Authorizing District Staff to Execute an Eighth Amendment to the Professional Services Contract with Computer Options. (Presenter:   Catherine Cerri, Finance Manager)

AUDIO J18

18.    Consider Awarding a Contract for LACSD Blue Jay Roof Repair Project No. 122 to Foam Experts Roofing Inc. Professional Office Building. (Presenter:   Aida Hercules, District Engineer)

AUDIO J19

19.    Consider Adoption of  Resolution No. 2015-08, Approving the 2015 Update to the Local California Environmental Quality Act (CEQA) Guidelines (Presenter:   Aida Hercules, District Engineer)

AUDIO J20

20.    Consider Awarding a Construction Contract for Raise Manhole to Grade Hwy 189 and Portions of Tracts 6397, 7074, 7201 and 7272 (2015) Project No. 140 to Trinity Construction Company. (Presenter:   Aida Hercules, District Engineer)

AUDIO J21

21.    Consider Appointing One Director as the Representative to the Rim of the World Council of Governments. (Presenter:   Leo Havener, General Manager)

AUDIO J22

22.     Consider Appointment of Director to the Solar Ad Hoc Committee. (Presenter:   Leo Havener, General Manager)

AUDIO K

K.       BOARD MEMBER MEETINGS

Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended.

AUDIO L

L.         BOARD MEMBER COMMENTS

AUDIO M

M.      CLOSED SESSION

The Board will go into Closed Session to discuss:

1.        Conference with Real Property Negotiators. Property:  1,500 acre feet of water. Agency Negotiators: Leo Havener, General Manager, and Scott Campbell, General Counsel. Negotiating Parties: LACSD, Cadiz Inc. Under Negotiation: Terms and price

2.        Conference with Real Property Negotiators. Property:  APN 033330127. Agency Negotiator:  Leo Havener, General Manager and Scott Campbell, General Counsel. Negotiating Parties:  Arrowhead Lake Association. Under negotiation:  Price and terms of payment

3.    Conference with Legal Counsel – Anticipated Litigation. Significant Exposure to litigation pursuant to Paragraph 2 subdivision (d) of Section 54956.9. Number of cases: One

4.    Public Employee Performance Evaluation. Title: General Manager

NO AUDIO AVAILABLE FOR N-O

N.        OPEN SESSION

The Board will come out of Closed Session and report on any action taken.

O.       ADJOURNMENT

CORRESPONDENCE PACKET

 

Regular Meeting of the Board