Regular Meeting of the Board

MEETING DATE

March 8, 2016, at 5:30 p.m.

MEETING LOCATION

Blue Jay Board Room

27307 State Hwy. 189, Suite 104

Blue Jay, CA 92317

AGENDA       AGENDA PACKET       CORRESPONDENCE PACKET

MEETING MINUTES

AUDIO A-E

A.      CALL TO ORDER – Bill Thompson, Board President
B.      PLEDGE OF ALLEGIANCE TO THE FLAG
C.      AGENDA POSTING CERTIFICATION
D.      ROLL CALL
E.      APPROVAL OF AGENDA (Additions and/or Deletions)

AUDIO F

F.      PUBLIC COMMENT
This portion of the agenda is reserved for the public to speak to the Board of Directors on matters within the jurisdiction of the Lake Arrowhead Community Services District that are not on the agenda. The Board, except to refer the matter to staff and/or place it on a future agenda, may take no action.  It is in the best interest of the person speaking to the Board to be concise and to the point.  A time limit of five minutes per individual will be allowed.

Any person wishing to comment on an item that is on the agenda is requested to complete a request to speak form prior to the item being called for consideration. The form is submitted to the Clerk of the Board.

AUDIO G
G.     CONSENT CALENDAR

The following consent items are expected to be routine and non-controversial, and will be acted on at one time without discussion, unless an item is withdrawn by a Board member for questions or discussion.  Any person wishing to speak on the Consent or Open agenda may do so by raising his/her hand and being recognized by the President.

1.     Approval of Minutes.

January 12, 2016 Regular Board Meeting Minutes
(Directors: Boydston, Gross, and Wurm)

February 9, 2016 Regular Board Meeting Minutes
(Directors: Keefe, Thompson, and Wurm)

Consent Calendar Item 2 withdrawn for discussion under Action Item 14

2.  Consider Approval of Resolutions Adopting the LACSD 401(a)Retirement Plan, Amending the LACSD 401(a) Retirement Trust and Electing to Pick-Up Employee Contributions to the 401(a) Retirement Plan and Authorization to Execute Implementing Documents.

H.     INFORMATION AND DISCUSSION ITEMS

AUDIO H3

3.   Departmental Reports.

a. Operations Manager’s Report
This is an information item.

AUDIO H4

4.   General Manager’s Report.
This is an information item.
(Presenter:  Leo Havener, General Manager)

AUDIO H5

5.   Field Operations Personnel Budget for a Valve Maintenance Leak Detection Program. This is an information item.
(Presenter:  Catherine Cerri, Finance Manager)

AUDIO H6

6.   Review of Resolution 2014-03 Level 1 Water Shortage Emergency.
This is an information item.
(Presenter:  Mark Lopez, Customer Service Supervisor)

I.  ACTION ITEMS

AUDIO I7

7.   Consider Awarding Contract for Financial Auditing Services. (Presenter: Catherine Cerri, Finance Manager)

AUDIO I8

8.   Consider Approving Resolution No. 2016-02 Authorizing Lake Arrowhead Community Services District to Apply for an Energy Efficiency Loan from the California Energy Commission for the Hesperia Farm Solar Project Funding. (Presenter:  Catherine Cerri, Finance Manager)

AUDIO I9-I10

9.     Consider Awarding a Professional Services Contract with Palencia Consulting Engineers for a Watershed Sanitary Survey Update. (Presenter: Aida Hercules-Dodaro, District Engineer)

10.   Consider Awarding Professional Services Contract with West & Associates Engineering for the Urban Water Management Plan Update. (Presenter: Aida Hercules-Dodaro, District Engineer)

AUDIO I11

11.   Consider Rejecting Bids for Cedar Glen Treatment Facility Control System Upgrade, Project No. 148. (Presenter: Aida Hercules-Dodaro, District Engineer)

AUDIO I12

12.      Consider Dissolving the Supplemental Water Fee Use Ad Hoc Committee. (Presenter: Leo Havener, General Manager)

AUDIO I13

13. Consider Approving Annual Membership in the Association of California Water Agencies (ACWA). (Presenter: Leo Havener, General Manager)

AUDIO I14

14.  Consider Approval of Resolutions Adopting the LACSD 401(a)Retirement Plan, Amending the LACSD 401(a) Retirement Trust and Electing to Pick-Up Employee Contributions to the 401(a) Retirement Plan and Authorization to Execute Implementing Documents. (Presenter:  Leo Havener, General Manager)

AUDIO J

J.  BOARD MEMBER MEETINGS

Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended.

AUDIO K

K.       BOARD MEMBER COMMENTS

AUDIO L

L.      CLOSED SESSION

The Board will go into Closed Session to discuss:

1.   Conference with Labor Negotiators.
Pursuant to Government Section 54957.6
Agency Designated Representatives: Leo Havener, General
Manager, Natalie Potter, Human Resources Manager, and Scott Campbell, General Counsel
Employee Organization: Utility Workers’ Union of America, Local
557

2.   Conference with Legal Counsel – Anticipated Litigation.
Significant exposure to litigation pursuant to paragraph (3) of  subdivision (d) of section 54956.9
Number of potential cases: one

3.   Conference with Real Property Negotiators.
Property:  APN 033330127
Agency Negotiator:  Leo Havener, General Manager and Scott Campbell, General Counsel
Negotiating Parties:  Arrowhead Lake Association
Under negotiation:  Price and terms of payment

4.   Conference with Legal Counsel – Existing Litigation.
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: City of Hesperia v. Lake Arrowhead Community Services District, et al, Case No. CIVDS 1602017

AUDIO M

M.   OPEN SESSION

The Board will come out of Closed Session and report on any action  taken.

AUDIO N

N.   ADJOURNMENT

Regular Meeting of the Board