Regular Meeting of the Board

DATE

October 27, 2015, at 5:30 p.m.

MEETING LOCATION

Blue Jay Board Room

27307 State Hwy. 189, Suite 104

Blue Jay, CA 92317

MEETING MINUTES

AGENDA           AGENDA PACKET          BOARD CORRESPONDENCE PACKET

AUDIO A-E

A. CALL TO ORDER – Bill Thompson, President

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. AGENDA POSTING CERTIFICATION

D. ROLL CALL

E. APPROVAL OF AGENDA (Additions and/or Deletions)

AUDIO F

F. PUBLIC COMMENT  

Any person wishing to comment on an item that is on the agenda is requested to complete a request to speak form prior to the item being called for consideration. The form is submitted to the Clerk of the Board.

This portion of the agenda is reserved for the public to speak to the Board of Directors on matters within the jurisdiction of the Lake Arrowhead Community Services District that are not on the agenda. No action may be taken by the Board, except to refer the matter to staff and/or place it on a future agenda. It is in the best interest of the person speaking to the Board to be concise and to the point. A time limit of five minutes per individual will be allowed.

AUDIO G

G. SPECIAL RECOGNITION

 1. Recognition of the Water Conservation Calendar Winners. This is an information item only. (Presenter:   Mark Lopez, Customer Service Supervisor)

AUDIO H

H. CONSENT CALENDAR          

The following consent items are expected to be routine and non-controversial, and will be acted on at one time without discussion unless an item is withdrawn by a Board member for questions or discussion. Any person wishing to speak on the Consent or Open agenda may do so by raising his/her hand and being recognized by the President.

2. Approval of Minutes

September 8, 2015 Regular Board Meeting Minutes, (Directors:   Boydston, Keefe, and Wurm)

3. Consider Declaration of Surplus Equipment and Plan for Disposal of Surplus Equipment. 

I. INFORMATION AND DISCUSSION ITEMS

AUDIO I4

4. Ad Hoc Committee on Groundwater Development Report. (Presenter:   Bill Thompson, President) This is an information item.

AUDIO I5

5. Ad Hoc Committee on Supplemental Water Fee Use Report. (Presenter:   Bill Thompson, President) This is an information item.

AUDIO I6

6. Departmental Reports.

    a. District Engineer’s Report – Third Quarter Capital Improvement Program Update

    b. Field Operations Manager’s Third Quarter Report

    c. Finance Managers Quarterly Report – Fiscal Year 2015/2016 Water Revenue Projections

    d. Human Resources Manager’s Third Quarter Report

    e. Operations Manager’s Report

(Presenter:   Leo Havener, General Manager) This is an information item.

AUDIO I7A       AUDIO I7B

7. General Manager’s Report. (Presenter:   Leo Havener, General Manager) This is an information item.

AUDIO I8

8. Rimforest Prop 218 Rate Correction and Public Hearing. (Presenter:   Catherine Cerri, Finance Manager) This is an information item.

J. ACTION ITEMS

AUDIO J9

9. Consider Solar Project Funding Authorization (Presenter:   Catherine Cerri, Finance Manager)

AUDIO J10

10. Consider Authorizing the General Manager to Execute an Energy Services Agreement with SunPower pursuant to California Government Code Section 4217, Pending CEQA Determination at an Upcoming Board Meeting. (Presenter:   Matt Brooks, Operations Manager)

AUDIO J11

11. Consider Approving Purchase of Replacement UV Lamps for Trojan UV Systems(Presenter: Matt Brooks, Operations Manager)

AUDIO J12

12. Consider Authorizing the Purchase One (1) New Yeomans Submersible Pump for Wastewater Pumping Station #7.  (Presenter: Matt Brooks, Operations Manager)

AUDIO J13

13. Consider Approving the Purchase of Parts and Labor for the Huber Screw Presses to be Serviced/Re-built.  (Presenter: Matt Brooks, Operations Manager)

AUDIO J14

14. Consider Awarding a Construction Contract for Shelter Cove  Sliplining Phase 1, Project No. 120 to Insituform Technologies, LLC. (Presenter:  Aida Hercules, District Engineer)

AUDIO J15

15. Consider Entering into a Professional Services Agreement with Webb & Associates for the Willow Creek Pond Valve Actuators Design and System Integration Phase.  (Presenter:   Aida Hercules, District Engineer)

AUDIO K

K. BOARD MEMBER MEETINGS

Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended.

AUDIO L

L. BOARD MEMBER COMMENTS

AUDIO M

M. CLOSED SESSION

The Board will go into Closed Session to discuss:

1. Conference with Legal Counsel – Existing Litigation. Name of case: Grossman vs Lake Arrowhead Community Services District. Case No. CIVD S1513771(Paragraph (1) of subdivision (d) of Section 54956.9

2. Conference with Real Property Negotiators. Property: 27307 Hwy. 189, Blue Jay, CA 92317Negotiating parties: Coastal Management Resources, LLC, a California Limited Liability Company. Under negotiation: Price and terms of lease. Agency negotiator: Leo Havener, General Manager and Catherine Cerri, Finance Manager. Pursuant to Section 54956.9

3. Conference with Real Property Negotiators.Agency Negotiators: Leo Havener, General Manager, and Catherine Cerri, Finance Manager, Scott Campbell, General CounselUnder Negotiation: Terms and price. Negotiating Parties: Blue Jay Village, LLC, a California limited Liability Corporation. Property: 27307 Hwy. 189, Blue Jay, CA 92317

4. Conference with Real Property Negotiators.Agency Negotiator:  Leo Havener, General Manager and Scott Campbell, General CounselUnder negotiation:  Price and terms of payment

Negotiating Parties:  Arrowhead Lake Association. Property:  APN 033330127

5. Conference with Real Property Negotiators. Agency Negotiators: Leo Havener, General Manager, and Scott Campbell, General CounselUnder Negotiation: Terms and price. Negotiating Parties: LACSD, Cadiz Inc. Property: 1,500 acre feet of water

AUDIO N

N. OPEN SESSION

The Board will come out of Closed Session and report on any action taken.

AUDIO O 16-17

O. ACTION ITEM

16. Consider Approving Second Amendment to the Lease Agreement with Coastal Management Resources, LLC, Suite 2000. (Presenter:    Catherine Cerri, Finance Manager)

17. Consider Approving Lease Agreement with Coastal Management Resources, LLC, Suites 200 & 207.  (Presenter:   Catherine Cerri, Finance Manager)

AUDIO P

P. ADJOURNMENT

 

Regular Meeting of the Board