Regular Meeting of the Board

Calendar Review
Regular Meeting of the Board
Date:
10/13/2009 6:30 PM
Location:
Willow Creek Board Room
840 Willow Creek Rd
Lake Arrowhead, California 92352

REVISED AGENDA   Approved Minutes    Download Full Audio:     MP3     WMA

A. CALL TO ORDER – David Ben-Hur, Vice President
B. PLEDGE OF ALLEGIANCE TO THE FLAG
C. AGENDA POSTING CERTIFICATION
D. ROLL CALL
E. APPROVAL OF
AGENDA (Additions and/or Deletions) 

AUDIO A-E

F. PUBLIC COMMENT
This portion of the agenda is reserved for the public to speak to the Board of Directors on matters within the jurisdiction of the Lake Arrowhead Community Services District that are not on the agenda. No action may be taken by the Board, except to refer the matter to staff and/or place it on a future agenda. It is in the best interest of the person speaking to the Board to be concise and to the point. A time limit of five minutes per individual will be allowed.

Any person wishing to comment on an item that is on the agenda is requested to complete a request to speak form prior to the item being called for consideration. The form is submitted to the Clerk of the Board. 

AUDIO F

G. CONSENT CALENDAR
The following items listed as Consent Calendar are expected to be routine and non-controversial, and will be acted upon at one time without discussion, unless an item is withdrawn by a Board member for questions or discussion. Any person wishing to speak on a Consent Calendar item is requested to complete a request to speak form prior to consideration of the Consent Calendar. The form is submitted to the Clerk of the Board.

1. Acceptance and Approval of Minutes.

Acceptance of the
September 19, 2009 Public Workshop on Financing of Infrastructure Projects

Approval of the September 22, 2009 Regular Board Meeting
(Present: Ben-Hur, Carver, Goss, Sievers, and Wagner)

2. Consider Awarding a Professional Services Contract with CH2M Hill for as-need Engineering Services during Construction for the Grass Valley Wastewater Treatment Plant Project No. 004.

3. Consider Awarding a Professional Services Contract for Replacement of the Willow Creek Building Roof.

AUDIO G

H. ACTION ITEMS

4. Consider Awarding Construction Contract Award for the Grass Valley Wastewater Treatment Plant Improvements and Adopting Resolution No. 2009-34, Authorizing Reimbursement from Bond or other Municipal Financing Proceeds.
(Presenter: John E. Hoagland,
General Manager) 

AUDIO H4

5. Consider Adopting Resolution No. 2009-35 Approving and Adopting the Revised Capital Improvement Policy.
(Presenter: Ryan Gross, District Engineer) 

AUDIO H5

6. Consider Adopting Resolution No. 2009-36, Approving and Adopting the Revised Policy and Procedures for Construction of and Payment for Facility Improvements.
(Presenter: Ryan Gross, District Engineer) 

AUDIO H6

7. Consider Adopting Resolution No. 2009-37 Dedicating Sources of Revenues for Repayment of a State Revolving Fund Wastewater Program Financing.
(Presenter: John E. Hoagland, General Manager) 

AUDIO H7

8. Introduction and First Reading of Ordinance No. 74 Adopting Rules and Regulations for Recycled Water Service. Ordinance No. 74, the District’s Rules and Regulations for Recycled Water Service is required by the California Department of Public Health.
(Presenter: Ryan Gross, District Engineer) 

AUDIO H8

9. Consideration to Receive and File Kennedy/Jenks Consultants Final Report on Concept Level Cost Estimate for Imported Water Delivery.
(Presenter: John E. Hoagland, General Manager) 

AUDIO H9

10. Consider Voting for Representatives to the National Water Resources Association (NWRA) from the Association of California Water Agencies.
(Presenter: John E. Hoagland, General Manager) 

AUDIO H10

11. Consider Voting for Candidates for the Lake Arrowhead Communities Chamber of Commerce Board of Directors.
(Presenter: John E. Hoagland, General Manager) 

AUDIO H11

I. INFORMATION ITEMS

12. Executive Committee Report.
This is an information item.
(Presenter: David Ben-Hur, Vice President)

13. General Manager’s Report.
This is an information item.
(Presenter: John E. Hoagland, General Manager) 

AUDIO I12-13

14. Municipal Financing Status Summary.
(Presenter: John E. Hoagland, General Manager) 

AUDIO I14

15. Capital Improvement Program Project Update, 3rd Quarter 2009.
This is an information item.
(Presenter: Ryan Gross, District Engineer) 

AUDIO I15

16. General Counsel’s Report.
This is an information item.
(Presenter: Scott Campbell, General Counsel) 

AUDIO I16

J. BOARD MEMBER MEETINGS
Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended.

K. BOARD MEMBER COMMENT 

AUDIO K

L. CLOSED SESSION
The Board will go into Closed Session to discuss:

1. Conference with Legal Counsel-Anticipated Litigation Initiation of Litigation pursuant to subdivision (c) of Section 54956.9
Number of potential cases unknown

2. Conference with Legal Counsel-Anticipated Litigation -Significant exposure to Litigation pursuant to subdivision (b) of Section 54956.9
Number of potential cases are unknown

3. Conference with Real Property Negotiators-Pursuant to Government Code Section54956.8
Property: 8 acres of a portion of APN: 0330-011-28 (Dam Commission Property). Legal Description available at the Engineering Department upon request.
Agency Negotiator: John E. Hoagland and Ryan Gross
Negotiating Parties: The Lake Arrowhead Community Services and the County Special Districts Department, CSD 70-D1, Dam Commission
Under Negotiation: Price and terms of payment

4. Public Employee Performance Evaluation Title: General Manager 

AUDIO L

M. OPEN SESSION The Board will come out of Closed Session and report on any action taken.

NO REPORTABLE ACTION TAKEN

N. ADJOURNMENT 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Kathleen Fankhauser, Board Secretary (909) 336-7117. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II).
All public records relating to an agenda item on this agenda are available for public inspection at the time the records are distributed to all, or a majority of all, members of the Board. Such records shall be available at the District office located at 28200 State Highway 189, Suite 03-160, Lake Arrowhead, CA 92352 and our website at www.lakearrowheadcsd.com.

4. Public Employee Performance Evaluation Title: General Manager 

AUDIO L

M. OPEN SESSION The Board will come out of Closed Session and report on any action taken.

NO REPORTABLE ACTION TAKEN

N. ADJOURNMENT 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Kathleen Fankhauser, Board Secretary (909) 336-7117. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II).
All public records relating to an agenda item on this agenda are available for public inspection at the time the records are distributed to all, or a majority of all, members of the Board. Such records shall be available at the District office located at 28200 State Highway 189, Suite 03-160, Lake Arrowhead, CA 92352 and our website at www.lakearrowheadcsd.com.

H. ACTION ITEMS

4. Consider Awarding Construction Contract Award for the Grass Valley Wastewater Treatment Plant Improvements and Adopting Resolution No. 2009-34, Authorizing Reimbursement from Bond or other Municipal Financing Proceeds.
(Presenter: John E. Hoagland,
General Manager) 

AUDIO H4

5. Consider Adopting Resolution No. 2009-35 Approving and Adopting the Revised Capital Improvement Policy.
(Presenter: Ryan Gross, District Engineer) 

AUDIO H5

6. Consider Adopting Resolution No. 2009-36, Approving and Adopting the Revised Policy and Procedures for Construction of and Payment for Facility Improvements.
(Presenter: Ryan Gross, District Engineer) 

AUDIO H6

7. Consider Adopting Resolution No. 2009-37 Dedicating Sources of Revenues for Repayment of a State Revolving Fund Wastewater Program Financing.
(Presenter: John E. Hoagland, General Manager) 

AUDIO H7

8. Introduction and First Reading of Ordinance No. 74 Adopting Rules and Regulations for Recycled Water Service. Ordinance No. 74, the District’s Rules and Regulations for Recycled Water Service is required by the California Department of Public Health.
(Presenter: Ryan Gross, District Engineer) 

AUDIO H8

9. Consideration to Receive and File Kennedy/Jenks Consultants Final Report on Concept Level Cost Estimate for Imported Water Delivery.
(Presenter: John E. Hoagland, General Manager) 

AUDIO H9

10. Consider Voting for Representatives to the National Water Resources Association (NWRA) from the Association of California Water Agencies.
(Presenter: John E. Hoagland, General Manager) 

AUDIO H10

11. Consider Voting for Candidates for the Lake Arrowhead Communities Chamber of Commerce Board of Directors.
(Presenter: John E. Hoagland, General Manager) 

AUDIO H11

I. INFORMATION ITEMS

12. Executive Committee Report.
This is an information item.
(Presenter: David Ben-Hur, Vice President)

13. General Manager’s Report.
This is an information item.
(Presenter: John E. Hoagland, General Manager) 

AUDIO I12-13

14. Municipal Financing Status Summary.
(Presenter: John E. Hoagland, General Manager) 

AUDIO I14

15. Capital Improvement Program Project Update, 3rd Quarter 2009.
This is an information item.
(Presenter: Ryan Gross, District Engineer) 

AUDIO I15

16. General Counsel’s Report.
This is an information item.
(Presenter: Scott Campbell, General Counsel) 

AUDIO I16

J. BOARD MEMBER MEETINGS
Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended.

K. BOARD MEMBER COMMENT 

AUDIO K

L. CLOSED SESSION
The Board will go into Closed Session to discuss:

1. Conference with Legal Counsel-Anticipated Litigation Initiation of Litigation pursuant to subdivision (c) of Section 54956.9
Number of potential cases unknown

2. Conference with Legal Counsel-Anticipated Litigation -Significant exposure to Litigation pursuant to subdivision (b) of Section 54956.9
Number of potential cases are unknown

3. Conference with Real Property Negotiators-Pursuant to Government Code Section54956.8
Property: 8 acres of a portion of APN: 0330-011-28 (Dam Commission Property). Legal Description available at the Engineering Department upon request.
Agency Negotiator: John E. Hoagland and Ryan Gross
Negotiating Parties: The Lake Arrowhead Community Services and the County Special Districts Department, CSD 70-D1, Dam Commission
Under Negotiation: Price and terms of payment

4. Public Employee Performance Evaluation Title: General Manager 

AUDIO L

M. OPEN SESSION The Board will come out of Closed Session and report on any action taken.

NO REPORTABLE ACTION TAKEN

N. ADJOURNMENT 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Kathleen Fankhauser, Board Secretary (909) 336-7117. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II).
All public records relating to an agenda item on this agenda are available for public inspection at the time the records are distributed to all, or a majority of all, members of the Board. Such records shall be available at the District office located at 28200 State Highway 189, Suite 03-160, Lake Arrowhead, CA 92352 and our website at www.lakearrowheadcsd.com.

4. Public Employee Performance Evaluation Title: General Manager 

AUDIO L

M. OPEN SESSION The Board will come out of Closed Session and report on any action taken.

NO REPORTABLE ACTION TAKEN

N. ADJOURNMENT 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Kathleen Fankhauser, Board Secretary (909) 336-7117. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II).
All public records relating to an agenda item on this agenda are available for public inspection at the time the records are distributed to all, or a majority of all, members of the Board. Such records shall be available at the District office located at 28200 State Highway 189, Suite 03-160, Lake Arrowhead, CA 92352 and our website at www.lakearrowheadcsd.com.


Regular Meeting of the Board