Regular Board Meeting

Calendar Review
Regular Board Meeting
6/10/2008 7:00 PM
Willow Creek Board Room
840 Willow Creek Rd
Lake Arrowhead, California 92352

6:40 p.m. Closed Session
7:00 p.m. Open Session

A. CALL TO ORDER – Geoffrey Goss, President


The Board will go into Closed Session to discuss:

1.  Conference with Real Property Negotiators.

Pursuant to Government Code Section 54956.8
Property: 8 acres of a portion of APN: 0330-011-28 (Dam Commission Property). Legal Description available at the Engineering Department upon request.
Agency Negotiators: John Hoagland and Ryan Gross
Negotiating Parties: The Lake Arrowhead Community Services District and County Special Districts Department, CSD 70-D1, Dam Commission.
Under Negotiation: Price and terms of payment.

2. Conference with Labor Negotiators.

Pursuant to Government Code Section 54957.6.
Agency Designated Representatives: John E. Hoagland and Bradley Neufeld
Employee Organization: Utility Workers Union of America

3. Conference with Legal Counsel – Initiation of Litigation.

Pursuant to Government Code Subdivision(c) of Section 54956.9
(1 case)


The Board will come out of Closed Session and report on any action taken.


The following consent items are expected to be routine and non-controversial, and will be acted on at one time without discussion, unless an item is withdrawn by a Board member for questions or discussion. Any person wishing to speak on the Consent or Open agenda may do so by raising his/her hand and being recognized by the President.

1. Approval of Minutes.
April 8, 2008 Regular Meeting
(Directors: Ben-Hur, Carver, Goss, and Wagner)

2. Declaration of Surplus Equipment and Plan for Disposal.
Recommendation to Declare five District fleet vehicles surplus equipment.

3. Award Construction Contract for Embankment Repair along Highway 173 near Freemont.
Recommendation to award construction contact for Highway 173 embankment.

4. Sixth Amendment to Agreement for Consulting Engineering Services with Joseph E. Bonadiman and Associates, Inc.
Approve Amendment No. 6 to annual Contract in an amount not to exceed $100,000.

5. First Amendment to Agreement for Professional Services Contract
With Ninyo & Moore for Materials Testing and Inspection Services.
Approve First Amendment to annual contract in an amount to exceed $75,000.

6. Award Professional Services Agreement for Computer Services. 
Authorize the Finance Director to execute the contract.

7. Approve Agreements with the United States Bureau of Reclamation and United States Geological Survey (USGS) for IWRP 2008 Action Items Utilizing Grant Funding.
Approve agreements with United States Geological Survey (USBR) and United States Bureau of Reclamation (USGS) and authorize the General Manager to execute the final USGS Joint Funding Agreement and Final USBR MOA.

Attachment 1


8. Public Hearing and/or Adoption of and/or Action on Ordinance No. 69, Establishing the Water Use  Efficiency Management of the Lake Arrowhead Community Services District.

a) Statement as to the Proper Notification of the Public Hearing;
b) Statement as to the Purpose of the Hearing;
c) Staff presentation and Board inquiry/statements;
d) Written Public Comment;
e) Oral Public Comment;
f) Board member comments;
g) Vote on Ordinance.
(Presenter: Marc Lippert, Customer Service Supervisor & John Hoagland, General Manager)

9. Consideration for Supplying Water Service Outside of the Designated Water Service Area.
Recommendation that the Board of Directors reject the request for supplying water service outside of the District water service boundaries.
(Presenter: John Hoagland, General Manager)

10. Establishing Appropriation Limits for Fiscal Year 2008-2009.
Recommendation to approve Resolution 2008-005 establishing
Appropriations limits for fiscal year 2008-2009.
(Presenter: Debbie Aubin, Finance Manager)

11. Public Hearing and/or Adoption of Fiscal Year 2008/2009 Final Budget.
Recommendation to adopt the Fiscal Year 2008/2009 Final Budget.

a) Statement as to the Proper Notification of the Public Hearing;
b) Statement as to the Purpose of the Hearing;
c) Staff presentation and Board inquiry/statements;
d) Written Public Comment;
e) Oral Public Comment;
f) Board member comments;
h) Vote on Budget.
(Presenter: Debbie Aubin, Finance Manager)

12. Agreement to Identify Supplemental Water Sources.
Approve a Professional Services Agreement with Consultant to identify supplemental water sources of permanent water supply for the District.
Presenter: John Hoagland, General Manager)

Attachment 1

Attachment 2 

13. Authorization for Supplemental Rebate for Water Fixtures.
Authorize the General Manager to issue supplemental rebates for the retrofit of residential toilets and clothes washers.
(Presenter: John Hoagland, General Manager)

14. Approve Resolution 2008-06 Adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Distirct’s NPDES Emergency Discharge Permit.
(Presenter: Ryan Gross, District Engineer)

Attachment 1

Attachment 2

Attachment 3

Attachment 4

Attachment 5


15. Executive Committee Report.
This is an information item.
(Presenter: Geoffrey Goss, President)

16. General Manager’s Report.
This is an information item.
(Presenter: John Hoagland, General Manager)

17. General Counsel’s Report.
This is an information item.
(Presenter: Scott Campbell, General Counsel)


Board members will have the opportunity to seek Board approval for attendance at meetings of other organizations, seminars, conferences, and other meetings not previously planned for and to report on meetings that they have attended.


This portion of the agenda is reserved for the public to discuss matters of interest, whether on the agenda or not. No action may be taken by
the Board, except to refer the matter to staff and/or place it on a future agenda. It is in the best interest of the person speaking to the Board to be concise and to the point. A time limit of five minutes per individual will be allowed.



Approved Minutes 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Kathleen Fankhauser, Board Secretary (909) 336-7117. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II)

Regular Board Meeting
Arrowhead Mountains